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[#]: subject: "Tracking Changes and Version Management with LibreOffice"
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[#]: via: "https://itsfoss.com/libreoffice-version-control/"
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[#]: author: "Sreenath https://itsfoss.com/author/sreenath/"
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[#]: collector: "lujun9972/lctt-scripts-1693450080"
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[#]: translator: " "
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[#]: reviewer: " "
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[#]: publisher: " "
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[#]: url: " "
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Tracking Changes and Version Management with LibreOffice
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======
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LibreOffice, the free and open-source office suite comes with a handy collaborative edit feature, which records changes to a document.
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It lets you view the changes, comment on it, approve or reject changes etc. You can find this feature handy if **multiple users (or a workgroup) utilize LibreOffice Writer** or Spreadsheets.
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So, how can you use this feature? What do you have to do to track changes and versions of a document meant for collaboration?
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Considering you already have the [latest LibreOffice installed][1], let me tell you about it here.
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📋
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For real-time collaboration, you need LibreOffice online (managed or your own hosted solution). We are not discussing that here.
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### Enabling to Record Changes
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By default, the feature is not enabled. So, first, you need to enable it.
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Open LibreOffice and go to **Edit → Track Changes → Record**.
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![Toggle Record feature][2]
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Now, you need to enable the Track changes toolbar, for convenience. For this, go to **View → Toolbars → Track Changes**.
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![Enable Track Changes][3]
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You can see a small toolbar appeared on the bottom.
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![Track Changes Toolbar][4]
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You can use these buttons to manage the changes. Options like accept/reject/ changes, adding comments, and comparing versions can be found here.
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### Add User Data
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Before you start working with recording changes, you must add User Data, to identify changes. Without this, any change made will be marked as something done by “Unknown user”.
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First, go to **Tools → Options**.
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![Click on Options][5]
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Here, inside the “ **User Data** ” section, add your **name** , **address** , **email** etc., if you prefer, but **name is a must**.
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![Enter User Data][6]
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That's it. You are good to go.
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**Suggested Read 📖**
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![][7]
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### Working with Recording Changes
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Now, let us take a look at how all of this works:
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#### Locating Changes
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First, when you add a new word to the document, it appears in a yellow text.
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![Changes are recorded in LibreOffice][8]
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As, you can see from the above screenshot, when a word is removed, it is not deleted from the document. Instead, it is marked with a strikeout annotation. When you add another word in its place, that also appears highlighted and underlined.
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You can notice a small bar on the extreme left of the lines that include some kind of change, **even if it is a small comma addition**.
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#### Knowing about the changes
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Now that you have located the changes appearing to the document, what about the author who made the change?
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LibreOffice also notes the author (user) who has made the change to a particular document. You can get this detail through several places.
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Hover over the marked text, to know about that particular change. It will show the author, changed date and time.
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![Author of Changes][9]
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Or, you can click on the **manage track changes button** on the bottom toolbar, to get an overview of all changes as shown in the screenshot below:
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![Manage Changes window \(Click to enlarge the image\)][10]
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#### Accepting/Rejecting Changes
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To accept or reject a particular change, first, click on that particular change.
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Next, click on the **Accept change button** (with a tick mark) to accept it. Or use the **Reject button** (with a cross mark) to reject the change.
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![Accept and Reject Button \(Click to enlarge the image\)][11]
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If you accept a change, the text will be fixed and will change to black color in case of addition. If you are removing something, the highlighted word will be removed.
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On the other hand, if you reject a change, the addition/deletion will be cancelled.
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Similarly, you can accept/reject all the changes at once, using the **Accept All/ Reject All** buttons. It is placed adjacent to the individual accept and reject buttons on the toolbar.
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![Accept or Reject All Changes][12]
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Another way to accept and reject changes is through the **Manage Changes** dialog box. Click on the Manage Changes button on the bottom toolbar, as described in the previous section.
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Now, you can select a particular change and then use the bottom buttons for Accepting/Rejecting.
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![Manage Changes through Dialog Box][13]
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#### Inserting Comments
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You can either insert a comment at a random position, or add a comment to a particular change.
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To add a comment on a place, click on that particular position (to bring the cursor there). Next, click on the **Add Comment button** on the bottom toolbar.
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![Click on Add Comment Button \(Click to enlarge the image\)][14]
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This will open up a right sidebar while pointing out the place you will be adding the comment. Type the message there as shown below:
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![Enter Comment Text][15]
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You can click on the adjacent rectangle button to get several actions on that comment. Use the top “ **Comment** ” button, to hide/unhide the comments.
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Similarly, you can click on a particular change, and then click on the “ **Insert Track Change Comment** ” button.
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![Track Change Comment \(Click to enlarge the image\)][16]
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It will look a bit different, but serves the same purpose. In the next dialog box, enter the comment. Now, click OK to save the comment.
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![Insert Track Change Comment \(Click to enlarge the image\)][17]
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You have now added a comment to that change.
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So, when you head to the **Manage Changes** dialog box, you can see the comment right to the mentioned change. Pretty handy, right? Of course, one of the [best open-source alternatives to Microsoft Office][18]. You should not expect any less 😉
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![View Track Change Comment][19]
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#### Save a Version
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While there is an auto-save feature to protect your document from a crash, there is no auto-versioning of documents.
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So, once you have made some changes, you can save a version of it.
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Go to **File → Versions**.
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![File → Versions][20]
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Here, you can save the current version of the document.
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![Click on Save New Version][21]
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Insert a version comment to identify it easily, and then click OK.
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![Insert Version Comment][22]
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You can now view multiple versions of the document by navigating to the same menu option. Instead of saving a new version, you can select the existing version and hit " **Open** " to access it.
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**Suggested Read 📖**
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![][7]
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#### Filter Changes
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LibreOffice provides a way to filter the changes based on author, time range, etc. This should help you find certain changes fast when there are lots of it.
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First, hit the **Manage Changes** button to get to the dialog box where you see the changes. Here, go to the **Filters Tab**.
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![Filter based on Author][23]
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Next, you can set the criteria.
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I have set to **view the changes made by the author “It's FOSS”**. So, when we go to the “List” tab, only changes made by author “It's FOSS” will be listed.
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![Changes made by a particular Author][24]
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#### Compare with Original Document
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Once you have completed collaborative editing, you can compare the changed document with the original one. This needs the original one to be saved separately.
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So, click on the **Compare button** on the bottom toolbar.
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![Click on Compare Button][25]
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Now, select the original file from the file chooser.
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![Select the Document to Compare][26]
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This will give you a highlighted document with changes from the original, along with the Manage Changes dialog box.
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![Changes compared][27]
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💡
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This is useful, when one of the authors has modified a document without recording them.
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#### Merge with Original
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Once you have completed the changes, save the document.
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🚧
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If you are planning to merge the collaboratively edited document into an original document, you should not accept changes on the editing document.
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Once you have made all the changes, save it, without accepting the changes.
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Now, open the original document in LibreOffice and go to **Edit → Track Changes → Merge Document**.
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![Select Merge Documents option][28]
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From the file chooser, select the edited document, and click Open.
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![Open Edited Document to Merge][29]
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On the next screen, changes to the original document will be listed, along with a “Manage Changes” dialog box. Click on “ **Accept All** ” and the original document will be merged with the changes.
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![Accept All Changes to Merge][30]
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**Suggested Read 📖**
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![][7]
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### Wrapping Up
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LibreOffice is a feature-packed document suite. You can do all sorts of things when compared to the proprietary alternatives.
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You can also explore more [LibreOffice tips][31] to use it more effectively.
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However, many users fail to find/know how to use a certain feature. With this article, I hope, you can now quickly track changes and versions of your document for a good collaborative editing experience.
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_💬 What is your favorite part of the LibreOffice Writer editing experience? Any other feature that you want to highlight? Share all about it in the comments below._
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--------------------------------------------------------------------------------
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via: https://itsfoss.com/libreoffice-version-control/
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作者：[Sreenath][a]
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选题：[lujun9972][b]
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译者：[译者ID](https://github.com/译者ID)
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校对：[校对者ID](https://github.com/校对者ID)
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本文由 [LCTT](https://github.com/LCTT/TranslateProject) 原创编译，[Linux中国](https://linux.cn/) 荣誉推出
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[a]: https://itsfoss.com/author/sreenath/
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[b]: https://github.com/lujun9972
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[1]: https://itsfoss.com/install-libreoffice-ubuntu/
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[2]: https://itsfoss.com/content/images/2023/11/Click-on-record-to-start-recording-changes.png
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[3]: https://itsfoss.com/content/images/2023/11/enable-track-changes-toolbar.png
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[4]: https://itsfoss.com/content/images/2023/11/track-changes-toolbar.png
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[5]: https://itsfoss.com/content/images/2023/11/Click-on-tools-and-then-select-options.png
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[6]: https://itsfoss.com/content/images/2023/11/set-user-data.png
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[7]: https://itsfoss.com/content/images/size/w256h256/2022/12/android-chrome-192x192.png
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[8]: https://itsfoss.com/content/images/2023/11/tracking-changes-in-libreoffice-with-annotated-words.png
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[9]: https://itsfoss.com/content/images/2023/11/changes-made-by-who.png
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[10]: https://itsfoss.com/content/images/2023/11/manage-changes-1.png
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[11]: https://itsfoss.com/content/images/2023/11/accept-and-reject-button.png
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[12]: https://itsfoss.com/content/images/2023/11/accept-or-reject-all.png
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[13]: https://itsfoss.com/content/images/2023/11/manage-changes-through-dialog-box.png
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[14]: https://itsfoss.com/content/images/2023/11/Click-on-add-comment-button.png
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[15]: https://itsfoss.com/content/images/2023/11/enter-comment-on-the-appropriate-place.png
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[16]: https://itsfoss.com/content/images/2023/11/click-on-add-track-change-comment.png
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[17]: https://itsfoss.com/content/images/2023/11/inserting-track-change-comment.png
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[18]: https://itsfoss.com/best-free-open-source-alternatives-microsoft-office/
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[19]: https://itsfoss.com/content/images/2023/11/view-track-change-comment.png
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[20]: https://itsfoss.com/content/images/2023/11/go-to-file-versions.png
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[21]: https://itsfoss.com/content/images/2023/11/click-on-save-new-version-button.png
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[22]: https://itsfoss.com/content/images/2023/11/insert-a-version-comment-and-click-OK.png
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[23]: https://itsfoss.com/content/images/2023/11/filter-based-on-author.png
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[24]: https://itsfoss.com/content/images/2023/11/Changes-made-by-author-itsfoss.png
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[25]: https://itsfoss.com/content/images/2023/11/Click-on-compare-button.png
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[26]: https://itsfoss.com/content/images/2023/11/select-the-original-document-to-compare.png
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[27]: https://itsfoss.com/content/images/2023/11/compared-changes-highlighted.png
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[28]: https://itsfoss.com/content/images/2023/11/select-merge-documents-option.png
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[29]: https://itsfoss.com/content/images/2023/11/open-edited-document-to-merge.png
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[30]: https://itsfoss.com/content/images/2023/11/accept-all-changes-to-merge-1.png
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[31]: https://itsfoss.com/libreoffice-tips/
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