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[#]: collector: (lujun9972)
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[#]: translator: (geekpi)
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[#]: reviewer: ( )
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[#]: publisher: ( )
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[#]: url: ( )
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[#]: subject: (Organize your task list using labels)
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[#]: via: (https://opensource.com/article/21/1/labels)
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[#]: author: (Kevin Sonney https://opensource.com/users/ksonney)
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Organize your task list using labels
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======
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Use folders for what they're for - storing messages and tasks. Use
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labels to help you better organize what's in those folders.
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![Kanban-style organization action][1]
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In prior years, this annual series covered open source organization apps like [Notmuch][2] and [Syncthing][3]. This year, we are looking at all-in-one solutions in addition to strategies to help in 2021. Welcome to day 9 of 21 Days of Productivity in 2021.
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I do this thing with my email, my to-do lists, and my notes where I decide one day I am going to "get organized" and re-arrange how and where I store things. Sometimes I have found a new program that I have to configure from scratch (again). Sometimes the current method has just blown up to the point where I am spending more time keeping the storage order up to date than I am using the system. That last one led me to a very important realization when I tested out some to-do list software last year.
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![List of labels][4]
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Everything has its place (Kevin Sonney, [CC BY-SA 4.0][5])
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Let me start with an analogy. A task (or email or note) is like that cool t-shirt you received at an event. It is black, has an awesome graphic, a label in the back with the size, and a tag in the collar with the washing instructions. When it comes time to put it away, where does it go? Does it go with the black t-shirts? Does it go with the shirts with similar themes? Does it go by size? By how it needs to be washed? Or by material?
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A t-shirt can only go in _one_ place, even though it can have multiple defining qualities. We need to treat tasks, emails, and notes the same way. [A very large email provider][6] has allowed us to treat a label as a folder. An email (or a document or a task) can be in two folders at once! Or three! OR ELEVEN!
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![Guitar volume 11][7]
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It goes up to ELEVEN. (Seth Kenlon, [CC BY-SA 4.0][5])
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I had to make a conscious decision to just stop doing that. Folders are not tags, and tags are not folders. That led me to my current rules for organizing to-do lists (and notes, and emails):
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1. A task should only be in one folder. Folders are named for a "big thing," like a place or organization. I currently have three folders for tasks: "Work," "Household," and "Hobbies." When I am focusing on one of these areas, I know what tasks I am looking at.
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2. A task can have as many tags as I need for it. I try to keep that to about three or fewer.
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3. A task should have a clear meaning. Maybe this is the name of the program you are writing. Perhaps it is something generic like "to read" or "bills" - but it does not help you if you cannot remember that "4rg8sn5" is "Bills to Pay."
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Using those rules, if I have a task for "Write Day 9 Article," it goes into the "Hobbies" folder, and I tag it "OSDC," "Articles," "2021." If I want to see all my tasks for 2021 in my [Elementary Planner][8], I can search for that tag. The task ends up in searches for "OSDC" - which might also include a to-do to comment on an article, one to start planning the 2022 series, and one to follow up with someone who I think has a good article idea.
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My "Work" folder usually has things tagged by project. "Finish Admin CLI Docs" might be classified as "github," "prod," and "admin." The "docs" tag contains items from the "Work" and "Hobbies" folders since writing docs is something that needs to be done for both.
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![Linux Elementary planner][9]
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Folders and Tags (Kevin Sonney, [CC BY-SA 4.0][5])
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Making the mental separation between "Tags" and "Folders" has helped me group and sort my tasks without overdoing it. It also means I can find things faster, spend less time maintaining my to-do lists, and more time doing the things on the list.
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--------------------------------------------------------------------------------
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via: https://opensource.com/article/21/1/labels
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作者：[Kevin Sonney][a]
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选题：[lujun9972][b]
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译者：[译者ID](https://github.com/译者ID)
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校对：[校对者ID](https://github.com/校对者ID)
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本文由 [LCTT](https://github.com/LCTT/TranslateProject) 原创编译，[Linux中国](https://linux.cn/) 荣誉推出
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[a]: https://opensource.com/users/ksonney
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[b]: https://github.com/lujun9972
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[1]: https://opensource.com/sites/default/files/styles/image-full-size/public/lead-images/kanban_trello_organize_teams_520.png?itok=ObNjCpxt (Kanban-style organization action)
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[2]: https://opensource.com/article/20/1/organize-email-notmuch
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[3]: https://opensource.com/article/20/1/sync-files-syncthing
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[4]: https://opensource.com/sites/default/files/pictures/day9-image1.png (List of labels)
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[5]: https://creativecommons.org/licenses/by-sa/4.0/
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[6]: https://opensource.com/alternatives/gmail
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[7]: https://opensource.com/sites/default/files/pictures/guitar-11.jpg (Guitar volume 11)
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[8]: https://opensource.com/article/21/1/elementary-linux
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[9]: https://opensource.com/sites/default/files/pictures/elementary-planner.png (Linux Elementary planner)
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@ -0,0 +1,70 @@
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[#]: collector: (lujun9972)
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[#]: translator: (geekpi)
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[#]: reviewer: ( )
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[#]: publisher: ( )
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[#]: url: ( )
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[#]: subject: (Organize your task list using labels)
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[#]: via: (https://opensource.com/article/21/1/labels)
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[#]: author: (Kevin Sonney https://opensource.com/users/ksonney)
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使用标签组织你的任务列表
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======
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文件夹的用途是存储信息和任务。使用标签来帮助你更好地组织这些文件夹中的内容。
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![Kanban-style organization action][1]
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在前几年，这个年度系列涵盖了单个的应用。今年，我们除了关注 2021 年的策略外，还将关注一体化解决方案。欢迎来到 2021 年 21 天生产力的第九天。
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我用电子邮件、待办列表和笔记来做这件事，有一天我决定我要把这些“组织起来”，重新安排我保存东西的方式和位置。有时我发现了一个新的程序，我必须（再次）从头开始配置。有时，当前的方法已经花了很多时间，与我使用系统的时间相比，我花了更多的时间在保持存储顺序最新。我去年测试一些待办列表软件时，最后一个软件让我有了一个非常重要的认识。
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![List of labels][4]
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所有事情都有存放的地方（Kevin Sonney, [CC BY-SA 4.0][5]）
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让我先打个比方。一个任务（或电子邮件或笔记）就像你在一次活动中收到的那件很酷的 T 恤。它是黑色的，有一个很棒的图案，后面有一个标签，上面写着尺寸，领口有一个标签，上面写着洗涤说明。到了该收起来的时候，它该放在哪里呢？是和黑色的 T 恤放在一起吗？是和类似主题的衬衫放在一起吗？是按尺码放吗？是按需要洗涤的方式？还是按材质？
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一件 T 恤只能放在_一_个地方，即使它可以有多种特质。我们需要以同样的方式对待任务、电子邮件和笔记。一个非常大的[电子邮件提供商][6]已经允许我们把一个标签当作一个文件夹。一封邮件(或一个文档或一个任务)可以同时在两个文件夹中！或者三个！甚至 11 个！
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![Guitar volume 11][7]
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它高达 11 个（Seth Kenlon, [CC BY-SA 4.0][5]）
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我必须明智地决定不再这样做。文件夹不是标签，标签也不是文件夹。这让我找到了我目前整理待办事项清单（和笔记，以及电子邮件）的规则。
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1. 一个任务只应该在一个文件夹里。文件夹是以“大的事情”命名的，比如一个地方或组织。我目前有三个文件夹来存放任务。“工作”、“家庭”和 “爱好”。当我专注于其中一个领域时，我知道我在看什么任务。
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2. 一个任务可以有任意个我需要的标签。我尽量保持在三个左右或更少。
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3. 一个任务应该有一个明确的意义。也许是你要写的程序的名字。也许是一些通用的东西，比如“要读的书”或“账单”。但如果你记不起 “4rg8sn5” 就是“要支付的账单”，这就对你没有帮助。
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利用这些规则，如果我有一个“写第 9 天文章”的任务，它就会进入”爱好“文件夹，我给它打上 ”OSDC“、”文章“、”2021“ 的标签。如果我想在我的 [Elementary Planner][8] 中看到我所有的 2021 年的任务，我可以搜索这个标签。任务最终会出现在 ”OSDC“ 的搜索中，其中可能还包括一个对文章发表评论的待办事项，一个开始规划 2022 年系列的待办事项，还有一个跟进我认为有好文章想法的人。
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我的”工作“文件夹里的东西通常是按项目标记的。”完成管理 CLI 文档“可能会被分为 “github”、“prod” 和 “admin”。“docs” 标签包含了“工作”和”爱好“文件夹中的项目，因为写文档是这两个文件夹都需要做的事情。
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![Linux Elementary planner][9]
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文件夹和标签（Kevin Sonney, [CC BY-SA 4.0][5]）
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将”标签“和”文件夹“进行心理分离，帮助我将任务进行分组和分类，而不至于过度。这也意味着我可以更快地找到事情，花更少的时间去维护我的待办事项清单，而花更多的时间去做清单上的事情。
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--------------------------------------------------------------------------------
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via: https://opensource.com/article/21/1/labels
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作者：[Kevin Sonney][a]
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选题：[lujun9972][b]
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译者：[geekpi](https://github.com/geekpi)
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校对：[校对者ID](https://github.com/校对者ID)
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本文由 [LCTT](https://github.com/LCTT/TranslateProject) 原创编译，[Linux中国](https://linux.cn/) 荣誉推出
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[a]: https://opensource.com/users/ksonney
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[b]: https://github.com/lujun9972
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[1]: https://opensource.com/sites/default/files/styles/image-full-size/public/lead-images/kanban_trello_organize_teams_520.png?itok=ObNjCpxt (Kanban-style organization action)
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[2]: https://opensource.com/article/20/1/organize-email-notmuch
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[3]: https://opensource.com/article/20/1/sync-files-syncthing
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[4]: https://opensource.com/sites/default/files/pictures/day9-image1.png (List of labels)
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[5]: https://creativecommons.org/licenses/by-sa/4.0/
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[6]: https://opensource.com/alternatives/gmail
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[7]: https://opensource.com/sites/default/files/pictures/guitar-11.jpg (Guitar volume 11)
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[8]: https://opensource.com/article/21/1/elementary-linux
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[9]: https://opensource.com/sites/default/files/pictures/elementary-planner.png (Linux Elementary planner)
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